When you’re distributing documents electronically, you can’t count on the recipients having Word installed on their computers.
Also, many people don’t like receiving Word documents, even if they do have Word installed on their machines. That’s because Word documents can contain malicious macros.
So, the best way to distribute documents is in PDF format. Adobe Acrobat is the gold standard in PDF creation. But it carries a hefty price tag. If you only create PDF occasionally, you probably don’t want to purchase Acrobat.
To save a Word 2007 document as a PDF file, open the document and follow these steps:
- Click the Microsoft Office button, move to Save As, and click PDF Or XPS.
- Click the Options button to set Bookmarks, designate whether you want to save a part of the document or the entire document, and/or exclude document elements from the file. Click OK.
- Click the appropriate button for Standard or Minimize optimization.
- Click Publish.
You can follow these same steps to convert your spreadsheets and PowerPoint files to PDF.
George Abedi
Aluka Secondary School
